Policy Patrol Disclaimers Features

Global disclaimers

Policy Patrol allows you to define global disclaimers that are added to every email.

User-based disclaimers

You can also configure disclaimers to be added only to emails from specified users, groups or domains. You can even add a specific disclaimer based on a user's Active Directory attribute.

Condition-based disclaimers

You can add or suppress a particular disclaimer depending on a condition. Some examples of conditions are a particular sender or recipient, the existence of an attachment, or a specific word in the subject or body. You also can set up internal codes in the subject field to trigger certain disclaimers. Policy Patrol Disclaimers will automatically remove the code before the message is sent.

Apply different internal and external disclaimers

Policy Patrol Disclaimers can distinguish between internally and externally sent email messages, enabling you to add different disclaimers to each (requires Exchange Server 2007, 2003 or 2000).

Send blind copies

Policy Patrol Disclaimers can send a blind copy of messages to a specified mailbox to document that a disclaimer was added.

Auto replies

Policy Patrol Disclaimers allows you to send auto replies for existing users and for employees who have left the company.

Merge fields

You can use merge fields such as user name, telephone number and email address in your disclaimer or signature. These fields are automatically replaced with the sender's Active Directory information. Policy Patrol Disclaimers includes several standard Active Directory fields and allows you to configure custom fields. Policy Patrol Disclaimers can also retrieve user information from Exchange Server 5.5 or Lotus Domino. In addition to Active Directory fields, you can make use of fields taken from the message, such as date, recipient email address and recipient name.

Different disclaimer or signature on replies

Policy Patrol Disclaimers allows you to add a more extensive signature on your first email (for instance including your complete address) and then a shorter one on each following email (for example, only your name, company name and phone number).

Place signature after most recent text on replies

Policy Patrol Disclaimers can place the signature or disclaimer after the most recently entered message text on replies and forwarded messages. This avoids all the signatures being added to the bottom of the email. And, of course, you have the option to place disclaimers and signatures at the top or bottom of the email.

Avoid multiple disclaimers

By searching messages for an existing disclaimer, Policy Patrol Disclaimers can avoid adding multiple disclaimers when replying or forwarding.

Disclaimers with link

Policy Patrol Disclaimers can add a disclaimer at the top of the message that links to a disclaimer at the bottom of the email. The bottom disclaimer can be added only once while the top disclaimer can be added each time the message is replied to or forwarded.

Formatted disclaimers with pictures and tables

You can include pictures and tables in your disclaimers and signatures. You can also apply formatting, such as font type, size, color, bold and underlining. For HTML disclaimers, you can edit the HTML source, which gives you the freedom to format your disclaimers as you wish. If the disclaimer is added to a plain text email, Policy Patrol Disclaimers appropriately does not to include formatting. You can also add a disclaimer as a plain text attachment to the message, instead of putting the disclaimer within the email message.

Email branding

Policy Patrol Disclaimers allows you to format your outgoing emails using an HTML template, giving your email communications a professional look. Email branding is more than just pleasing to the eye; it improves readability and creates a new marketing opportunity. Policy Patrol Disclaimers ships with several sample templates.

Support for encrypted and digitally signed emails

Policy Patrol Disclaimers can add or suppress disclaimers for PGP and S/MIME encrypted or digitally signed emails.